Best Practices to Run Better Meetings in the New Hybrid Workplace

TORONTO, March 24, 2022 /PRNewswire/ - Global IT research and advisory firm Info-Tech Research Group has released a new research blueprint to help organizations run better meetings, whether hybrid, virtual, or in person, to support desired meeting norms. According to Info-Tech, as organizations consider the evolution of working environments post-pandemic, successful workplace plans will need to include hybrid meetings. Seamless hybrid meetings are the result of thoughtful planning and documented best practices.

"The same things that make an in-person meeting successful will also make a hybrid meeting successful: thoughtful planning, engaged participants, and accessible outputs," explains Research Analyst Emily Sugerman. "Meeting planners and participants, both remote and in-person, need to be on the same page about sharing meeting information, participating, and ensuring all voices are heard, and where meeting outputs can be found and used after the event."

In the blueprint, Info-Tech explains hybrid workplace challenges that organizations need to consider and account for. These challenges include:

• Unequal experience for onsite and remote attendees
• Meeting and video fatigue
• Meeting rooms not optimized for hybrid meetings
• Lack of experience in successfully running hybrid meetings
• New types of hardware logistics and software requirements
• Additional meeting data footprints (recordings, call transcripts) for IT to manage

Info-Tech recommends that hybrid meetings support how every team works and runs meetings. This is important because even within one organization different teams and departments may have different norms and expectations around how meetings are held and may have developed unique approaches during their remote work experience throughout the pandemic.

"People are using new tools that make them uncomfortable," adds Emily Sugerman. "IT's job is to help them connect their old ways of working with the new tech. If they can insert some meeting best practices at the same time, everyone will benefit."

Organizations can only improve meetings if everyone willingly engages, with IT, HR, and the business working together. However, Info-Tech explains that the same solution won't work for all meetings, as each meeting format has its own needs. The blueprint explores four different meeting types:

The blueprint outlines how hybrid meetings can be improved by addressing technology, best practices, and meeting norms in concert. Info-Tech recommends that organizations approach this challenge through the three lenses of people, process, and technology:

View and download the complete Run Better Meetingsblueprint.

To learn more about Info-Tech Research Group and to download all the latest research, visit infotech.com and connect via LinkedIn, Twitter, and Facebook.

Media professionals are encouraged to register for Info-Tech's Media Insiders program for more research and insights. This program provides unrestricted, on-demand access to IT, HR, and software industry content and subject matter experts from a group of more than 200 research analysts. To apply for access, contact pr@infotech.com.

About Info-Tech Research Group
Info-Tech Research Group is the world's fastest-growing information technology research and advisory firm, proudly serving over 30,000 IT professionals. The company produces unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. Info-Tech partners closely with IT teams to provide them with everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

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SOURCE Info-Tech Research Group